Fair Schedule and Location
In 2025 we are having an IN-PERSON SCIENCE FAIR that is organized by SAYS – the local organizing group.
| Important Dates | |
| January 23 | Registration opens |
| January 23 |
Deadline for making a Request for Ethics Approval |
| February 27 | Deadline for Project Registration |
| March 13 | Deadline for Fee Payment and Submission of Complete Project Package |
| February 23 | Registration for judging opens: |
| March 26 | Registration for judging ends: |
| April 6 | Fair opens – Judging in the morning Official and Specialty judging in the afternoon Fair open to the public in the afternoon |
| April 7 | Fair open to Public and School Tours Awards Ceremony – Winners announced! |
Get PDF copy of the Science Fair Schedule 2025
The Fair will be run in the Elliott Lecture Wing at the University of Victoria.
You can download a UVic Parking Map. The nearest public parking is in Lot #1 – grid C3. The MacLaurin Building is in grid A2. The Bob Wright Centre (Earth and Ocean Sciences) is in grid C1-C2 close to the Elliott Building. See map at bottom of this page.
Science Fair Schedule
| Sunday, April 6, 2025 (Tentative) | ||
| Students |
8:00 – 9:00
|
Exhibit Setup. (Your exhibit must be set up by 8:30 am, but you must stay at it until the Safety Check is completed) |
| Judges |
8:30 – 9:00
|
Judges Arrive. Get badges and find groups in in Bob Wright B150 |
| Judges |
9:00 – 9:30
|
Judges Orientation – in Bob Wright B150 |
| Students |
9:00 – 9:30
|
Welcome – Student Orientation to Parents and Students – Elliott 168 |
|
9:30 – 12:00
|
Judging – Round I. Each entrant will see three or more judges. | |
| Students |
12:00 – 1:00
|
Break. Entrants are encouraged to look at other exhibits at the Science Fair |
| Judges |
11:30 – 1:00
|
Deliberation and Lunch. Judges to rank exhibits and prepare for 2nd round of judging |
| Specialty Judges |
12:00 – 1:00
|
Registration. Judges for Specialty Awards to get badges and exhibit information in in Bob Wright B150 |
|
1:00 – 3:00
|
Judging – Round II. Follow-up judging of selected exhibits and judging for Specialty Awards | |
| GENERAL PUBLIC |
1:00 – 4:00
|
Public Viewing of Exhibits |
| Students |
1:00 – 4:00
|
All students should remain near their displays to interact with visitors to the Science Fair |
| Judges |
3:00 – 4:00
|
Judging – Specialty Awards judging continues |
| Monday, April 7, 2025 | ||
|
9:00 – 10:00
|
Special Events for participants in Elliott Room 168. | |
|
10:00 – 12:30
|
School tours and public viewing. | |
|
12:30 – 1:15
|
Awards Preparation: Student Lunch, proceed to MacLaurin Building after 1:15 | |
|
1:30 – 3:00
|
Awards ceremony in room A144 of the MacLaurin building. | |
|
3:30
|
Top Overall Winners meet with SAYS officials to receive forms for CWSF. | |
|
4:00
|
Exhibits dismantled by 4:00pm. | |
Parents and Teachers
Only entrants and judges are permitted in the building during the first round of judging on Sunday from 9:30 – 12:00 . In order to ensure that the participants are judged fairly, everyone else must leave the building. The public is welcome during the 2nd round of judging but must not interfere with judging that may take place from 1:00 – 3:00 pm.
Parents
Students will be required to supply their own lunches each day they are on site. Vending machines are also available within the building for snacks.
Students
During the judging and at times during public viewing there may be periods when you will be waiting. It is a good idea to bring a book to read or something to work on during this time.